Can You Upload Documents to Canvas and Not Let Students Copy or Download?

Preventing Files from being Downloaded when using Google Drive (EliApps) or Box

In Canvas, all files stored in the Files surface area of the course are able to be downloaded by users enrolled in your class. If you accept a file that you want users to have admission to, but prevented from downloading, you will need to store your files in a third-party cloud storage tool similar Google Drive or Box, and implement the security features available in your called tool to foreclose downloads.

The methods described in this article to prevent file downloads are not guaranteed to forestall users from acquiring a copy of your file. Users may withal exist able to use third-party tools to access, impress, screenshot, and / or download your file.

Table of Contents

This article will address the post-obit information:

• Google Bulldoze (EliApps)
  • Accessing and Uploading Files on Google Drive (EliApps)
  • Modifying Your File Settings in Google Drive (EliApps)
• Box @ Yale
  • Accessing and Uploading Files on Box @ Yale
  • Modifying Your File Settings in Box @ Yale
• Calculation Your File Link to Your Canvass Form

Google Bulldoze (EliApps)

EliApps (Google Apps for Pedagogy) is a files storage solution that is available to Yale EliApps account holders. If you practise not take an EliApps account, y'all can asking a no-e-mail EliApps account on ITS'southward Become Assist page. You can also use a personal Google account if desired.

Accessing and Uploading Files on Google Drive (EliApps)

1. Log into your EliApps Google Drive or your personal Google Bulldoze account.
2. In one case you are logged into Google Drive, upload your file.
   1. OPTIONAL: Offset create a binder to hold your protected file.

Modifying Your File Settings in Google Drive (EliApps)

1. In one case your file is uploaded, right click on your file and select "Share."

2. In the upper pop-upwards box that appears, click the Settings (gear) icon.

3. Deselect the option for "Viewers and commenters can encounter the option to download, print, and copy."
4. Click the back arrow to get dorsum a level.

5. Back on the primary settings area, in the bottom pop-upward box, select the link that says "Modify link to Yale University."

6. Change who has access to the link by clicking on the driblet down with user options. Select the appropriate selection for your level of admission:
   1. Restricted - limited to people you specifically add by including their email accost in the list of users who can admission the file.
   2. Yale University - limited to anyone with a Yale NetID EliApps account.
   3. Anyone with the link - anyone who has admission to the link will exist able to view the file.

If yous take any users in your course who are non-Yale users (they do non have a Yale NetID) OR users that you suspect are not EliApps account holders, you volition need to select the Anyone with link pick, or apply the Restricted pick and add their email address to the list of people who can admission.

7. Change the level of access for the link by clicking on the driblet down with access type and select "Viewer."
8. Once yous have the settings ready appropriately, click the "Copy Link" push button.
9. Click the "Washed" push to save and close the sharing options.

10. Leap to the instructions for "Adding Your File Link to Your Canvas Course."

Box @ Yale

Box @ Yale is a file storage solution that is bachelor to all kinesthesia, staff, and students. If you lot are sharing HIPAA protected content, you will need to utilise the Secure Box @ Yale solution instead. For more information nearly Box @ Yale and Secure Box @ Yale, please check out the Box @ Yale ITS help articles.

Accessing and Uploading Files on Box @ Yale

1. Log into Box @ Yale
2. Once you are logged into Box, y'all tin can upload your file via the Upload push button or by dragging and dropping files onto the page.
   1. OPTIONAL:  Starting time create a folder to agree your protected file.

Modifying Your File Settings in Box @ Yale

1. Once your file is uploaded, hover your mouse over the file to run into some additional options.
   1. Click the "Share" button.

2. In the pop-up box, move the "Share Link" toggle to the On position.
3. But under the link, click the view permissions drop downwards carte du jour.
4. Select "Tin can view only."
5. Once you accept that fix, click the "Link Settings" button.

6. In the link settings pop-upwards box make sure that the option for "Allow Download" is not selected.
7. Click the "Save" button.

You can further protect your files by having your link disabled on a specific date via the "Link Expiration" option.

To set this, check the "Link Expiration" box and then use the calendar that opens to select the appointment when the link should elapse.

8. If you have any users in your course who are non-Yale users (they do not take a Yale NetID), you will also need to modify the who has access to the link driblet down carte du jour. Beneath are brief descriptions of your options:
   1. People in your company - anyone at Yale who has a NetID and has access to the link can click on information technology. They will need to use their NetID to log into Box to view the file.
      1. This pick will piece of work for Yale users, merely will not work for not-Yale users.
   2. Invited people just - only people that you lot have specifically granted admission (in the "Invite People" box) will be able to access the file. These users will need to take a Box account, just it does not need to be a Yale Box business relationship.
      1. This option will work for both Yale and non-Yale users, but the not-Yale users will need to create a personal Box business relationship before they tin admission the file.
   3. People with the link - anyone who has access to the link can click on it and view it. These people will not need a NetID to log into Box to view your file.
      1. This option will work for both Yale and non-Yale users. You can password-protect the file with a custom password through the "Share Link Settings" for additional protection.

9. Once you are back on the master popular-up, click the "Re-create" push button to re-create the URL for your file.
10. Click the Ten to shut the original popular-upward.

12. Jump to the instructions for "Adding Your File Link to Your Canvas Course."

Calculation your File Link to Your Canvas Course

Once yous have the link to your file, you lot can add together that link anywhere you lot can add content via the Rich Content Editor (due east.g. Syllabus, Assignments, Pages, Discussions, Quizzes, or Announcements), or you tin can add information technology equally an external URL link in a Module.

1. Log into Sail and go to your course site.
2. Navigate to the tool / activity where you want to identify your file link.
3. Open the tool / activity in "Edit" view so you can see the Rich Content Editor.
4. In the Rich Content Editor, type out the text that you desire users to click on to open your file, and so highlight the text.
5. In the toolbar, click the hyperlink button.

6. In the pop-upwardly, paste the protected share link URL that yous got from Google Drive/Box into the "Link" box and then click "Done."

7. When y'all are returned to the Rich Content Editor, you should meet that your text is now a hyperlink (blue font).
   1. Click "Salve and Publish" to make your tool / activeness available to students.

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Source: https://help.canvas.yale.edu/m/55452/l/1311197-preventing-files-from-being-downloaded-when-using-google-drive-eliapps-or-box

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